When Copier Leasing is Better Than Buying a Copier
Buying a new copier for your business is a huge expense and because of advances in technology, gets more expensive when you have to upgrade to keep up with the times. There is another option for your copy needs. You can choose copier leasing as opposed to buying a new copier. There are advantages to leasing in some cases depending on the terms and the situation. This short guide should help you determine if leasing a copier is a better solution than buying one.
Advantages of Leasing a Copier:
- Possible business tax deduction – Depending on your current state laws, leasing a copier could be a tax deduction for you.
- No maintenance costs – You will not be out the expense of parts and labor for copier repair and maintenance.
- Saves upgrade costs – Technology advances quickly and keeping up can be expensive. A good copier leasing plan will include upgrades.
Disadvantages of Leasing a Copier:
- Pay-per-copy – The cost of paying for each copy you make can become expensive.
- Monthly expense – Depending on your plan, the monthly outgo may not be worth it.
- Emergency repair options – All copier leasing programs do not provide emergency repair services. You could be on your own there.
- Supplies – Materials such as toners and paper are most likely not going to be included in your lease and will be an added expense.
A good rule of thumb is to comparison shop when you are considering leasing a copier as companies like Minolta, Sharp and Xerox vary in costs and payment plan options. If you can get a good deal on your copier leasing, it could be the way to go. If you want to try it first, ask about a demo program to see if it is worth the cost before you commit to a lease program, or if that option is not available, try it for a month and evaluate the leasing costs versus buying a copier and buying your own supplies. This business can be highly competitive, so you may be able to negotiate a better deal.
If you do not expect to make at least 700 per month, you might find it better to find a small business copier (or all in one printer) at your local office supply store or online.
